How to write a resignation letter

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How to write a resignation letter

Are you thinking of switching a job or applying to a new job or establishing a company? If the answer is “yes” then you are on the correct page. In this blog, I will be writing something about how to write a resignation letter which will show why you are leaving the current job with effecting any one’s sentiment and emotions.

Furthermore, To define the resignation letter more, It should never show or reflect any kind of arrogant behavior in it. It must be sweet and simple. As if you are feeling bad and you are sad about leaving your current job. Moreover, It must show that it is the matter of circumstances beyond the control and you have to leave it for your growth and grab the new opportunity that comes in your way.

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What is the resignation letter?

Resignation letter is the letter of resigning from any kind of job that you are currently working in. It is a formal letter given to the employer in order to leave the job or position that you are currently engaged in. The resignation letter is popularly known as a letter of separation also. It is known as a letter of separation because it separates two parties from each other. In the case of resignation, the employee is formally separated from the employer. How to write a resignation letter

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How to write a resignation letter

Summary

The resignation letter is the letter of separation from the company or the employer for whom you are working. Moreover, a Resignation letter is a formally written letter by the employee to the employee in order to leave the current working position of the company.

When to write the resignation letter?

The resignation is mostly written in the condition when you decide to separate yourself from the company. While writing the resignation letter, You must give at least 1-month notice to the employer if there is nothing mentioned in the appointment letter about the separation. If there is the clause mentioning the notice period given to the organization. then it is compulsory to follow the clause as per the appointment letter.

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Furthermore, to describe this section, You must sit with the boss and discuss the matter for why you want to leave the job. This shows your good intention towards the company and you can leave the job in good terms.

How to write a resignation letter

Summary

The resignation letter must be written with the one month notice in hand. The one month notice is for the company such that they can take every handover from you and after you leave the job it will not affect the company in whatever the conditions are. Therefore, You should give at least one month’s notice to the company before you distort or separate yourself from the company. Furthermore, If you do that there will be good terms for you with the company as well.

What to put in a resignation letter

what to put in a resignation letter

A good resignation letter shows the best of you towards the company. The resignation must contain the following terms;

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Date of writing the resignation letter:

The date in which the resignation letter is written is very compulsory. It helps to know the number of days that you have spent in the office on the last date of work. It helps to remove any sort of chaos that exists in the organizational structure. Furthermore, the date of writing the resignation letter will also be helpful in counting the days of the notice period. From the day you left the job and the day you are resigning from your position.

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what to put in a resignation letter

Summary

Write clearly the date of resignation letter such that you can count the exact date of notice period and the last date of leaving the job.

Your Name and position you are currently working in the company:

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The name of the person who is resigning from the office must be clearly mentioned in the resignation letter. Along with the name the position that you are working in must be mentioned in the letter as well. The person who is resigning must include their name since it will be helpful in removing any sort of confusion that exists in there. Similarly, mention your current position that you hold in the office as well.

How to write a resignation letter

Summary

You should mention your full name along with position that you are working in the company. Furthermore, It removes all the confusion and makes the decision smoother.

Your address where you are staying(State, city, country):

Your address must contain the city, state, and country in the correct order. Furthermore, you must mention firstly the state that your city lies in, Similarly, you should mention the city that you live in. Finally, the country name that your city and state are in. This will reflect your professionalism as well. Therefore, you should write it in the correct way.

How to write a resignation letter

Summary

The address where you live should be mention in the resignation letter as well. Moreover, It should contain the state name, city, and country as well.

The main paragraph must show gratitude and thankfulness for working in the company:

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Showing gratitude and thankfulness for anything that you have got in life is never a bad idea. Thank the company for what they have provided in your working tenure. Moreover, the things that you have learned in the period. Furthermore, If you show this gratitude then it will make you happy and your employer happy as well. Since you don’t want to ruin the relationship with anyone.

how to write a resignation letter

Summary

You should show the gratitude and thank the company for the opportunity that you got while working in the position. It reflects your good gesture towards the company.

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Notice period details and the last day at work:

The notice period is the main thing that any employer searches for in the resignation letter. It denotes how much time a company has to complete the handover works. So that company won’t get any problem in handling its operations. Moreover, This is the most important point that you should mention in your resignation letter. If you don’t mention you notice period and the last day of your work there is no point in writing the resignation letter. Therefore, You must give at least one month of notice period to your employer. After that counting thirty days from the date in which you are writing the resignation letter write the date which falls on the 31st day as your last day at work.

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resignation letter format

Summary

This is a very important point that must be included in the resignation letter that is the details of the notice period and the last day of work. In this period the employer will find the replacement and complete the handover related works.

Wishing for the continuous growth of the company:

Everyone must wish for each other’s success in life. It is rightly said that “like attracts like”. Therefore, If you want good in life wishes for others good as well. Furthermore, wishing well for the company shows your good gesture towards the company. Since you have worked with them for a lot of time. Moreover, this company has helped you to get whatever you want you in life. If not that it has surely provided you with the opportunity to grow both in personal and professional aspects. Therefore, always wish for the continuous growth of the company and write it down in the resignation letter as well.

Resignation letter format

Summary

Wishing the company for their growth and developments shows your respect for the good terms with the company. So do it. It’s compulsory.

Your name and contact number:

Lastly, You should mention your name and contact number so that the employer can contact you when required. The contact number in whatever the condition is necessary for the resignation letter. If you don’t write the mobile number that you own then it might create the problem for the employer or the human resource associate to contact you. Since there might be something that might be important for you as well. Therefore, write your contact number and make you that your phone is always active as well.

resignation letter format

Summary

You should mention your name and the contact number in the resignation so that the employer or the human resource associate can contact you when very it is required or when it is necessary.

How to write a resignation letter without 2 weeks notice

See now this is technical and can be a problematic situation. You can write this letter in very special and very uncertain circumstances or when the circumstances are beyond the control. In my view, you must give a certain day of notice period to your company. Most probably one month notice period will do the thing. Further, in this case, writing a resignation letter without 2 weeks resignation letter. You should explain what is the reason behind leaving the job immediately. There might be the conditions if someone is ill, or sick or rather the death of someone close. Moreover, If the condition is not beyond the control as mentioned above Then I recommend giving at least 1-month notice to the company.

Resignation Letter Format

Sample #1

4th April 2020

{your boss name}

{Utkrishta job} {Company Address}

Dear sir,

I would like to inform you that I am formally resigning from my position as an accounts manager from Utkrishta Job. My last day at work will be 5th May 2020.

I was very fortunate to work as the accounts manager in the Utkrishta job. I have got a lot of opportunities while working with this company. It has lead to both professional and personal growth. The company has offered me the chance to earn a lot of experience in the field of management and accounting.

I am so grateful to have been working with such a wonderful and supportive team. I have that the company grows by times in the future.

Thanking you

your name

Contact number

Sample #2

4th April 2020

{your boss name}

{Utkrishta job} {Company Address}

Dear sir,

I am very sorry to inform you that I would like to resign from the position of finance analyst from Utkrishta job. It was a very hard decision for me to make since I am very fortunate to work with the company and I am very grateful for everything that I have received during my tenure of work.

As per the company rule, I am providing my one month notice period to the company. My last day at work will be 5th May 2020.

Please accept my resignation and tell me if I can do anything for the company during my notice period. Further, I hope that our paths will cross again in the near future.

your name

Contact number

Resignation letter Samples

resignation letter samples

resignation letter samples

In conclusion, This is the way how the professional resignation letter is written.

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